2009-10 Budget
In accordance with our By-Laws, the 2009-10 budget for The King’s Council of The King’s College, New York City, was approved by majority vote (via email) on Sunday, May 10th, 2009. It was approved by 7 of the 9 House Presidents with Reagan in dissent and Barton abstaining. As the year gets underway, this site will be the main source of information on actual expenditures.
Prior Budgets and Actuals
2008-2009 Expenses
2007-2008 Expenses
Houses/Organizations Financial Forms
To report an expense for a house or organization, there are a couple different methods that can be used depending on the type of expense.
If an expenditure will be over $150, a pre-approval/check-request form describing the item(s) must be filed before they are purchased. The form must be turned in at least 5 business days before the expense is due. On the form you man indicate whether you wish to spend your own money and be reimbursed, have a check made out to yourself so you can cash it and pay for the item, send a check directly to the vendor, or pay for the expense using the school credit card. Once the item has been payed for, you will need to submit an expense report and receipts.
If an expenditure will be less than $150, you have the option to submit a pre-approval/check-request form to receive the money up-front, or else a member of the organization can pay for it out of their personal money and receive reimbursement. Either way, an expense report must be filed after the expenditure has occurred, and the receipts must be attached to the back of the form for each item.
If an expenditure is more than $500, funds must be paid directly to the vendor by check using the check request form. If it exceeds $600, a W-9 tax form must also be submitted. See Shelli Cline.
If collecting admissions fees at an event, please record all participants and the amount of tickets they purchased in a cash receipts log. (Note: Please speak with Shelli Cline before collecting tax-deductible donations. Before you can give an official tax-deductible receipt to an individual or organization who donates to your organization, the donation must be approved by the school.)
All financial forms should be submitted to Shelli Cline in Student Development.
